Privacy Policy
Last Updated: June 2026
Who We Are
Yearbooks Direct is a brand of Peleman Industries Ltd, a company registered in England and Wales under company number 2968045.
Registered Address: 168 Church Road Hove East Sussex BN3 2DL
VAT Number: GB793742979
For questions relating to privacy or data protection, please contact: info@peleman.com
Introduction
Yearbooks Direct is committed to protecting the privacy and security of the personal data entrusted to us by schools, students, parents and contributors.
This Privacy Policy explains what personal data we collect, how we use it, how we protect it and your rights under applicable data protection legislation, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
Information We Collect
We may collect and process the following information:
· Name and contact details, including email address and telephone number.
· Account information used to access our services.
· Contributor details provided by authorised users.
· Yearbook content uploaded to our platform, including photographs, text and design content.
· Transactional and order information.
· Technical information collected through cookies and website analytics.
How We Use Your Information
We use personal data to:
· Provide and manage access to our yearbook platform.
· Create and manage user accounts.
· Enable collaboration between authorised users and contributors.
· Process and fulfil yearbook orders.
· Send service, support and transactional communications.
· Respond to enquiries and customer support requests.
· Maintain and improve our services.
· Comply with legal and regulatory obligations.
Legal Basis for Processing
We process personal data in order to provide and operate our services, manage user accounts, facilitate collaboration and fulfil customer orders.
Where applicable, processing is carried out on the basis of contractual necessity and legitimate business interests.
Data Hosting and Storage
Yearbook project data, user account information and uploaded content are hosted using Cloudways and associated third-party storage services.
For Yearbooks Direct customers, primary hosting infrastructure is located within the European Union, currently in the Netherlands.
Technical maintenance and support activities may be carried out by authorised members of our development team located in Belgium.
Uploaded Images and Project Content
Images, photographs and other content uploaded to yearbook projects are stored using approved hosting and cloud storage providers.
Access to uploaded content is restricted to authorised users and authorised personnel who require access to provide and support the service.
Security Measures
We take appropriate technical and organisational measures to protect personal data and uploaded content, including:
· SSL/TLS encrypted communications.
· Secure authentication and password management.
· Restricted administrative access.
· Daily backup procedures.
Payment Processing
Where payments are made through our online services, payment card information is processed by authorised third-party payment providers.
Yearbooks Direct does not store payment card details on its own systems.
Data Retention
Yearbook projects and associated content may be retained for up to two (2) years following the last activity on the project.
Deleted content may remain in a temporary recovery area for up to fourteen (14) days before permanent deletion, allowing recovery of accidentally deleted information.
International Data Transfers
Where personal data is transferred outside the United Kingdom or European Economic Area, appropriate safeguards are implemented in accordance with applicable data protection legislation.
Your Rights
Under UK GDPR, you have the right to:
· Access your personal data.
· Correct inaccurate personal data.
· Request deletion of personal data in certain circumstances.
· Restrict or object to certain processing activities.
· Request portability of your personal data where applicable.
· Withdraw consent where processing is based on consent.
· Lodge a complaint with the Information Commissioner’s Office (ICO).
Cookies
We use cookies and similar technologies to improve website functionality, analyse website usage and enhance user experience.
You can manage cookie preferences through your browser settings.
Third-Party Websites
Our website may contain links to third-party websites. We are not responsible for the privacy practices of those websites and encourage users to review their privacy policies.
Changes to This Policy
We may update this Privacy Policy from time to time. Any updates will be published on this page together with the revised effective date.
Contact Us
If you have any questions regarding this Privacy Policy or how we process personal data, please contact: info@peleman.com